VAMBRACE AI

Week 8 Review

Green Horizons Digital Modernization

November 20–26, 2025

Status: Stripe integration complete. Deep Lawn integration live. Backend stitching implemented. System ready for testing and validation.

Week 8 At a Glance

Website Draft Complete

Final draft ready • Modern customer portal • Complete ordering flow • Ready for testing

Stripe Integration Complete

All three payment models • Subscription billing • Upfront payments • Labor-based invoicing

Deep Lawn Integration Live

Automatic property measurement • Instant quote generation • Tiered pricing by sqft • Webhook processing

Backend Stitching Complete

ColdFusion parity verified • Legacy database sync • Transaction safety • Idempotent operations

Week 8 delivered the final draft website with all major integrations in place. System is ready for testing and validation in December before production deployment.

Website Draft Complete

Modern customer portal with complete self-service ordering flow ready for testing

Customer Portal Features

Instant quote with property measurement
Service selection with real-time pricing
Guest checkout for new customers
Account dashboard with service history
Subscription and payment management

Technical Implementation

Next.js 14 with App Router
Stripe Elements for payments
NextAuth.js authentication
MySQL direct integration
Docker containerization

Stripe Integration Complete

Full payment processing implementation with three flexible billing models

Payment Models Implemented

Subscription: Monthly automatic billing
Upfront: Full season with 5% discount
Labor-Based: Invoice after completion

Webhook Handlers

checkout.session.completed
invoice.paid / payment_failed
subscription.updated / deleted

Integration Architecture

stripe_integration database (overlay)
stripe_customers mapping table
subscriptions tracking
payments audit trail
labor_based_invoices

Non-Invasive Design: Stripe data lives in separate database — legacy ColdFusion system continues operating unchanged with selective payment sync

Deep Lawn Integration Live

Automatic property measurement enabling instant quote generation

Integration Features

API client with robust error handling
Address validation and normalization
Measurement caching (database)
Webhook for async measurements

Pricing Calculation

5 property size tiers (0-20K+ sqft)
Region multipliers (MN, CT, MI)
18 services with dynamic pricing
Auto-populate tblestimateinformation

Customer Flow: Enter address → Deep Lawn measures (30-45 sec) → Instant pricing displayed → Select services → Checkout → Account created → Services active

Backend Integration Complete

Full ColdFusion parity with seamless legacy database synchronization

Legacy Table Integration

tblcustomers — new accounts created
tblcustomerlocations — Square_Feet synced
tblestimateinformation — prices auto-generated
tbllocationservices — services activated
tblcustomerpayments — payment tracking

Data Safety Features

MySQL transactions for multi-record ops
Idempotency keys prevent duplicates
Webhook event logging
Status tracking (Cust_Status)
Rollback on failure

Pricing Consistency: New instant quote customers use identical calculation as existing customer reorder flow — same base prices, same multipliers, same final prices

Complete Technical Architecture

System overview showing new portal integrated with legacy infrastructure

New Customer Portal

Next.js 14 Frontend
Stripe Elements
Deep Lawn API
REST API Routes

Integration Layer

stripe_integration DB
Webhook Handlers
Sync Services
Dynamic Pricing

Legacy System (Unchanged)

ColdFusion Portal
gh/ghc Databases
QuickBooks Export
Existing Workflows

Architecture Principle: New portal layers on top of existing system — ColdFusion continues operating unchanged while modern customer experience is delivered through new frontend

Progress Through Week 8

Building toward a fully integrated modern customer experience

Weeks 1-2

Site rebuild • AI chatbot • Blog & gallery • Demo systems

Weeks 3-4

Portal spec • Arc data package • Pricing analysis prep

Weeks 5-6

Profitability analysis • Pricing strategy • Portal architecture

Weeks 7-8

Stripe integration • Deep Lawn live • Backend stitching

Key Deliverables

Modern customer portal • AI chatbot • Pricing analysis • Stripe payments • Deep Lawn integration • Documentation

Business Value

24/7 ordering capability • Instant quotes • Data-driven pricing • Automated billing • Streamlined operations

Week 8 Complete — Next Steps

Week 8 delivered the final draft customer portal with complete Stripe payment integration, Deep Lawn measurement automation, and legacy system compatibility. Moving into testing phase.

What's Built

Customer portal • Instant quotes • Stripe checkout • Deep Lawn API • Backend sync • All 18 services priced • 3 payment models • Webhook processing

December Testing Focus

End-to-end flow validation • Payment testing • Edge case handling • Performance testing • Staff walkthrough • Bug fixes and refinements

Status: Ready for Testing • Core development complete • Moving to validation and testing phase in December